The Turnbull Conference Center, located in the heart of Tallahassee, Florida, is a premier venue for hosting successful events. With its state-of-the-art facilities and exceptional service, it has become a go-to destination for conferences, weddings, and other gatherings. To ensure that your event is a success, we have compiled 7 valuable tips to keep in mind when planning your event at the Turnbull Conference Center.
Understanding the Venue
Before diving into the specifics of event planning, it’s essential to understand the layout and capabilities of the Turnbull Conference Center. The venue boasts over 17,000 square feet of event space, including a grand ballroom, breakout rooms, and outdoor spaces. Flexible room configurations allow for a wide range of event setups, from intimate gatherings to large-scale conferences. Additionally, the center’s audiovisual equipment and technical support team ensure that all your presentation and communication needs are met.
Tip 1: Choose the Right Room
Selecting the right room for your event is crucial. Consider the number of attendees, the type of event, and the desired ambiance. The Turnbull Conference Center’s grand ballroom is ideal for large events, such as weddings and galas, while the breakout rooms are perfect for smaller meetings and workshops. Be sure to schedule a tour of the facility to get a sense of the space and determine which room best fits your needs.
| Room Type | Capacity | Amenities |
|---|---|---|
| Grand Ballroom | 500 guests | Audiovisual equipment, stage, dance floor |
| Breakout Room 1 | 50 guests | Whiteboard, projector, comfortable seating |
| Outdoor Space | 200 guests | Lush landscaping, outdoor seating, scenic views |
Event Planning and Coordination
Effective event planning and coordination are essential to ensuring a successful event. The Turnbull Conference Center’s experienced event coordinators will work closely with you to bring your vision to life. From catering and decorations to audiovisual equipment and technical support, they will handle every detail to ensure a seamless and stress-free experience.
Tip 2: Create a Detailed Timeline
A well-planned timeline is crucial to the success of your event. Create a detailed schedule that includes setup, registration, presentations, breaks, and teardown. Be sure to share this timeline with all vendors, speakers, and attendees to ensure everyone is on the same page. The Turnbull Conference Center’s event coordinators can help you create a customized timeline and ensure that all logistical aspects of your event are taken care of.
Additionally, consider the following tips to ensure a successful event:
- Tip 3: Plan for Parking and Transportation: Ensure that attendees have convenient parking options and consider offering shuttle services or ride-sharing discounts.
- Tip 4: Choose the Right Catering Option: Select a catering option that fits your event's theme and budget. The Turnbull Conference Center offers a range of catering options, from formal banquets to casual buffets.
- Tip 5: Consider Audiovisual Equipment: Ensure that all presentations and communications are clear and concise by investing in high-quality audiovisual equipment. The Turnbull Conference Center's technical support team can help you choose the right equipment for your event.
- Tip 6: Plan for Contingencies: Be prepared for unexpected events, such as power outages or last-minute cancellations, by having a backup plan in place. The Turnbull Conference Center's event coordinators can help you develop a contingency plan to ensure that your event runs smoothly, even in the face of unexpected challenges.
- Tip 7: Follow Up and Evaluate: After the event, be sure to follow up with attendees and vendors to gather feedback and evaluate the success of your event. This will help you identify areas for improvement and make adjustments for future events.
What is the maximum capacity of the grand ballroom?
+The grand ballroom at the Turnbull Conference Center can accommodate up to 500 guests, depending on the room configuration and event setup.
Can I bring in my own catering?
+The Turnbull Conference Center has a preferred catering list, but you may also bring in your own catering with prior approval from the event coordinators. Please note that there may be additional fees associated with outside catering.
By following these 7 tips and working closely with the Turnbull Conference Center’s event coordinators, you can ensure that your event is a success and leaves a lasting impression on your attendees. With its exceptional facilities, flexible room configurations, and experienced event coordinators, the Turnbull Conference Center is the perfect venue for hosting successful events in Tallahassee, Florida.
